To Move a Project Off-Line you need to navigate to the Newforma Administration Console, select the Projects tab and highlight the project that you want to take off-line.  In the Task Panel, select the option to “Move Project Off-Line”.

The following dialog will come up and if you select the Click here option the descriptive text from help will launch.

When you are finished with a project, you can take it offline to free up space on the file system. When you take a
project offline, it will be listed with a status of Offline throughout Project Center. Project Center users can view
and search items in an offline project, but not files, and offline projects cannot be edited.

Folder permissions
Windows folder permissions are not applicable to offline projects since the folders have been removed from
the file system. Additionally, be aware that search results will be returned in offline projects that otherwise
would have been excluded since the files have already been indexed but the Windows folder permissions no
longer exist.

Offline projects versus archived projects
• The difference between an offline project and an archived project is that the project files are not
available in an offline project, whereas they are still available in an archived project. Files and record
copies for offline projects are moved offline and stored on external media. Files and record copies of
an offline project can be searched if they were indexed before they were moved offline, but you cannot
preview or access them.
• Project items in both types are still available and indexed by Project Center, so users can still search
those items in both types.
• Windows folder permissions are not applicable to offline projects, whereas in archived projects,
Windows Explorer folder permissions still take precedence, which means that users can still modify,
copy, move, or delete files and file email messages to archived projects as long as they have
adequate permissions to do so in Windows Explorer. Additionally, search results that would have
been omitted due to Windows folder permissions in archived projects will be returned in offline
projects since the Windows folder permissions do not exist.

When a project is offline, all project items in the project become read-only. You can return an offline project to
Active or Opportunity^ anytime. The ability to edit files, drag and drop files, and file email to offline projects is
governed by the underlying prevailing Windows permissions on the project folders, which Project Center does
not change.

Offline projects versus active projects
Active projects are fully editable. Offline projects are read-only when opened in Project Center, and cannot be
edited.